QR Code Widget

Overview

The QR Code Widget displays a personalized QR code directly in the Staffbase intranet. Employees can display their own QR code on their smartphone or desktop – colleagues simply scan it to instantly access profiles, contact details, or other important information. The perfect digital business card, always with you, always up-to-date.

Why This Widget?

In a digital work environment, quick exchange of contact information is essential. The QR Code Widget makes it incredibly easy:

• ✅ Always available: QR code is displayed directly in the intranet on smartphone or desktop
• ✅ Instantly scannable: Colleagues scan the code from the screen and have all the information
• ✅ Flexible: Link to your profile, vCard, team pages, or external content
• ✅ Automatically current: Changes to profile data are immediately reflected in the QR code

Main Features

1. Custom Design

Customize the QR Code Widget perfectly to match your corporate design:

• Custom colors and branding for the QR code
• Logo integration in QR code design
• Various layout templates for the widget
• Customizable display in the intranet

2. Centrally Managed Content

The true strength of the widget: Automatic synchronization means:

• Contact details change? The QR code is automatically updated
• New phone number? Immediately available in the QR code
• Department change? Automatically visible to everyone
• Profile changes are adopted in real-time

3. Various Link Destinations

Link to different destinations depending on the use case:

• Staffbase Profile: Complete employee profile with photo, department, location
• vCard: Directly importable into contacts app (name, phone, email, etc.)
• Website: Company website, team page, or external links
• Deep Links: Directly to specific app content (chat, news, etc.)

4. Always Up-to-Date

The biggest advantage over static business cards:

• QR code is generated live from the Staffbase profile
• Employees can adjust content themselves (depending on permissions)
• IT administrators have central control over displayable data
• No more outdated information

Typical Use Cases

📱 Digital Business Card

Standard Scenario: Employees open their profile in the Staffbase intranet and display their personal QR code.

Features:

• QR code is displayed live on smartphone or desktop
• Colleagues scan the code directly from the screen
• Scan shows complete profile (photo, department, phone, email)
• Direct contact via click-to-call or email
• Availability status (In office, Remote, On vacation)

Benefits:

• New colleagues get to know each other faster
• Networking at events and meetings becomes easier
• No more physical business cards needed

🤝 Quick Information Exchange

Scenario: Quickly share contacts at meetings, events, or training sessions.

Features:

• Employees display their QR code on smartphone
• Others scan it and instantly have all contact details
• Optional: Link to team pages, projects, or documents
• vCard export for direct saving to contacts

Benefits:

• Extremely fast data exchange
• No typos in emails or phone numbers
• Works even with larger groups

🔗 Quick Content Sharing

Scenario: Share not only contacts but also links to important resources.

Features:

• QR code can link to any content
• News articles, documents, team pages
• External websites or forms
• Deep links to specific app areas

Benefits:

• Versatile for different scenarios
• No more dictating or typing long URLs
• Ideal for presentations and training

Industry-Specific Use Cases

🏭 Manufacturing: Expert Contact

Challenge: Technicians and engineers need to quickly network with each other.

Solution with QR Code Widget:

• Each technician has their QR code in the intranet
• In case of problems, the responsible expert displays their code
• Colleagues scan and instantly have:
  • Contact details (phone, email, chat)
  • Area of expertise and specialization
  • Link to profile with additional information
  • Availability and location

Benefits:

• Faster knowledge exchange
• Direct contact without searching
• Efficiency increase in problem-solving

✈️ Airport: Quick Team Coordination

Challenge: Different teams (ground staff, security, service) need to coordinate quickly.

Solution with QR Code Widget:

• Shift leaders display their QR code in the intranet
• Team members scan for:
  • Current shift contacts
  • Emergency phone numbers
  • Areas of responsibility
  • Deployment plans and briefings

Benefits:

• Faster communication during delays or emergencies
• Everyone immediately knows who to contact
• Especially helpful for new employees

🏥 Healthcare: Shift Contacts in the Intranet

Challenge: Doctors and nurses need to quickly exchange contact details during shift changes.

Solution with QR Code Widget:

• Each team member has their QR code in the intranet
• During shift changes, they display the code on their smartphone
• Colleagues scan and instantly have:
  • Current contact details
  • Shift times and availability
  • Department and specialization
  • Emergency accessibility

Benefits:

• Improved team communication
• Faster information exchange
• Fewer errors during handovers

🛒 Retail: Internal Store Contacts

Challenge: In large stores or department stores, employees need to quickly network with each other.

Solution with QR Code Widget:

• Store managers and department heads have QR codes in the intranet
• Team members scan when they have questions or problems
• Access to:
  • Direct contact (phone, chat)
  • Areas of responsibility
  • Representation rules
  • Work schedules

Benefits:

• Faster internal communication
• New employees find contact persons more quickly
• More efficient problem-solving in daily operations

Integration & Setup

The QR Code Widget is ready to use in just a few minutes:

Step 1: Activate Widget

Select the QR Code Widget from the Widget Builder gallery and add it to your intranet.

Step 2: Customize Design

• Choose colors matching your corporate design
• Optionally upload a logo
• Choose between different layout templates

Step 3: Define Link Destination

Decide where the QR code should lead:

• Automatically to own Staffbase profile
• vCard with contact details for saving
• External website or content
• Deep link to specific app areas

Step 4: Display Widget

• QR code is automatically displayed in the intranet
• Employees open their profile on smartphone or desktop
• Others can scan the code directly from the screen

Done! 🎉

Technical Specifications

• Platform: Staffbase 5.0+
• Display: Widget in intranet on smartphone and desktop
• QR Code Type: Dynamic (generated live from profile data)
• Scan Compatibility: iOS & Android camera apps
• Privacy: GDPR-compliant, opt-out possible
• Personalization: Each user sees their own QR code

Privacy & Security

• GDPR-compliant: All data is hosted in the EU
• Opt-out option: Employees can decide which data is shared
• Encrypted: All QR code content is transmitted encrypted
• Audit logs: Traceable who accessed which data when

Frequently Asked Questions

Where is the QR code displayed?

The QR code is displayed as a widget directly in the Staffbase intranet – on smartphones in the app or on desktop in the browser. Employees can call up their personal code at any time and show it to others for scanning.

Can I create different QR codes for different purposes?

Yes, the widget can have different link destinations. For example, you can create one QR code to your profile and one to an important resource.

Which smartphones can scan the QR codes?

All modern smartphones (iOS from version 11, Android from version 8) can scan QR codes directly with the camera app – no separate app needed.

Are the QR codes automatically updated?

Yes! Since the QR code is generated live from your Staffbase profile, changes to contact details or other information are immediately available.

Are the QR codes GDPR-compliant?

Yes, the widget is fully GDPR-compliant. Employees have full control over which data is shared in the QR code and can also deactivate the function.

Pricing & Availability

The QR Code Widget is available in all plans:

• STARTER: Basic widget with standard design
• PRO: Advanced design options and customizations
• ENTERPRISE: Full customization, central management, SSO integration

Compare prices

Next Steps

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